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Which Demographics Should I Include in the Engagement Survey Employee Demographics File?

Most customers provide us with a direct download of demographics from their HRIS. While this file is likely easy to obtain, it can provide more demographics than are necessary. Below are a couple of quick tips for what to consider when determining your list of demographics:

  • Quantum Workplace provides results for groups of 5 or more, so keep this in mind as you determine which demographics will be most valuable!
    Personal demographics such as birth date (age), gender, and date of hire (used to calculate tenure) are popular choices for most customers. 
    • If you provide birth date, you will be able to view your data by age and (and generation for Engagement Surveys). We group employees into the following age groups (25 and under, 26-35, 36-45, 46-55, 66+). 
    • If you provide hire date, you will be able to view your data by tenure. Our tenure buckets are as follows: (<1 year, 1-2 years, 3-5 years, 6-9 years, 10-14 years, 15+ years.)


  • Company-specific demographics, such as location, department, and division, are often included as well.
  • Position-level (e.g., C-Suite, VPs, Directors, Managers, and Individual Contributors) and Manager/Non-Manager distinctions can help provide detailed analysis.
  • Job Title has limited utility – especially when a company can have hundreds of different job titles. Consider grouping like-jobs together ahead of time to make it easier to draw insight from the data in reporting.
  • Other Possibilities would be HiPo, participation in trainings/programs, etc. These are usually captured as "yes/no" values.