Using Static Meeting Links for 1-on-1s

In this article:

• Overview
• Zoom: Personal Meeting Room Links
• Microsoft Teams: Channel Meeting Links
• How Meeting Links Work in Quantum 1-on-1s
• How to Add a Meeting Link to a 1-on-1

Overview

By default, scheduling a 1-on-1 in Quantum Workplace may require creating a separate Outlook or Teams meeting invite to add a video conferencing link. If you’d like to eliminate that extra step, you can opt to use a static meeting link.

Static meeting links are reusable links that never change. Adding one directly to your 1-on-1 setup in Quantum Workplace ensures the link is always included in your Outlook calendar block—without the need to send a separate invite.

Zoom: Personal Meeting Room Links

Zoom makes it simple to create a static link using your Personal Meeting ID (PMI).

1. Open Zoom and go to Personal Meeting Room.
2. Copy your Personal Meeting Room link.
3. When creating a 1-on-1 in Quantum, paste the link into the Meeting Link field.

✅ This link will never change, making it easy to reuse for recurring or ad hoc 1-on-1s. Learn more here.

Microsoft Teams: Channel Meeting Links

Microsoft Teams does not currently offer a direct equivalent to Zoom’s PMI. Each Teams meeting typically generates a unique link.

However, Channel Meeting links appear to remain static. If your organization uses Teams, you may be able to:

1. Create a dedicated channel for 1-on-1 meetings.
2. Schedule a Channel Meeting in that channel.
3. Copy the link and paste it into the Meeting Link field in Quantum.

💡 Because Teams functionality may vary by organization, we recommend checking Microsoft’s documentation or with your IT team to confirm how Channel Meeting links behave. Learn more here.

How Meeting Links Work in Quantum 1-on-1s

• Admin-initiated 1-on-1 cycles are not connected to Outlook.
• User-initiated 1-on-1s create an Outlook calendar block if a date/time is added.
• If you add a meeting link (like a Zoom PMI or Teams Channel link), the link will appear in the Outlook calendar block.
• If you update the 1-on-1 date/time in Quantum, the Outlook calendar block will update automatically.
• Changes made directly in Outlook will not update the 1-on-1 in Quantum.

Add a Meeting Link to a New 1-on-1

1. Click 1-on-1s in the left-hand navigation menu
2. Click Start New 1-on-1 in the top-right
3. Configure the user-initiated 1-on-1, learn more
4. Click Video Meeting Link in the footer (Figure A)
5. Enter the virtual meeting link in the Video Meeting Link field (Figure B)
6. Click Create 1-on-1