A guide for a successful survey launch on a shorter timeline.
In this article:
Overview
Quantum Workplace can launch a survey within three weeks if needed.
Quantum Workplace requires 10 business days after receiving final requirements, assuming English-only Signature service.
Additional points to note:
- If the Signature Plus or Premium package is purchased, an additional week is needed prior to building the survey for survey design
- If a survey will be administered in a language other than English, an additional week is needed prior to building the survey for translations
Checklist for a Successful Launch
While Quantum Workplace prepares your survey, the following are some points for your organization to consider and act on for a successful survey experience.
- Determine who is in charge of managing the survey implementation for your organization
- This person will need to set time aside each week to prepare for the survey launch
- Meet with your IT team to understand what is required to pull an employee demographic file from your HRIS, learn more about required and supplemental demographics in Quantum Workplace
- Other points to consider:
- Will your HRIS ensure quality employee data as it currently operates
- Do you require additional KPI demographic data that is not currently captured with your HRIS
- Other points to consider:
- Prepare an internal communication plan for the survey announcement, learn more about pre-survey communication best practices
- Begin discussions with necessary leaders to get sign-off on survey questions, see Quantum Workplace's recommended engagement survey questions
- Consider how employees will receive their survey invitations; possible options include:
- Unique password, or Custom Access, via kiosk
- Employee ID via kiosk
- SMS Text Messaging (additional fee)
Quick Survey Launch Timeline
- Contract is signed
- 2-4 business days from contract signing: Welcome call
- 0-2 business days from Welcome call: Implementation call
- 0+ business days from Implementation call: Delivery of finalized requirements, see what's included in the finalized requirements
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- Days 1-5 from requirements delivered: Quantum Workplace runs survey Quality Analysis checks, this can be as few as two days if using standard survey content
- Days 1-4 from Quality Analysis: Customers review and confirm outstanding items from the Quality Analysis check
- 10 business days from final requirements delivered: Survey launch
Finalized Requirements
Finalized requirements include:
- An employee demographic file with employeeID, email address, managerID, username, and any other demographics to view the data by
- Survey content approved by your internal stakeholders
- Content for survey invitations and reminder emails
- If applicable, content for 'About this Survey' and 'Custom Access Instructions'