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      New Hire Surveys: Getting Started

      This guide will equip you with everything you need to know to launch meaningful New Hire surveys to yield actionable insights.

      In this article: 

       

      Overview

      Welcome to Quantum Workplace's guide to all things New Hire surveys. 

      This guide will equip you with everything you need to know to launch meaningful New Hire surveys to yield actionable insights.

      New Hire Surveys: An Introduction

      New Hire surveys are ongoing surveys that can be configured to automatically invite new hires to participate in surveys regarding their onboarding and overall experience. 

      To better understand your new employees' onboarding experience, Quantum Workplace provides templates designed to gather insightful and actionable feedback. 

      New Hire surveys are designed to capture an employee's first steps with an organization. Additional surveys such as an annual engagement survey, periodic pulses, and an exit survey can help provide a macro view of an employee's engagement during their tenure with an organization.

      Comparing data points across your employee population can identify engagement strengths and areas of opportunity for your employees and organization. 

      Launch a New Hire Survey

      New Hire surveys are one of several automated surveys possible with Quantum Workplace.

      This section includes a guide on creating and launching a new hire survey, and callouts specific to New Hire surveys.

      Launch a New Hire Survey

      This article guides you step-by-step through the survey creation process for New Hire surveys and the other possible automated survey options.

      Survey Templates

      When launching a New Hire survey, there are two methods to consider when selecting the survey template:

      • A four-part series that asks relevant questions throughout the typical onboarding experience at various milestones to thoroughly capture the first six months of a new employee
        • Template names: New Hire (1 Week), New Hire (3 Months), New Hire (30 Days), and New Hire (6 Months)
      • A single survey designed to be conducted once an employee reaches their 60 or 90-day tenure
        • Template name: New Hire (Single Survey Approach)

      Invite Trigger & Targeting

      On the Participants step of the survey setup, specify the trigger and if invitations should be limited to certain demographics.

      • Triggered by: Select Employee Hire Date
        • Invitations to newly hired employees are delivered according to the start/hire date in Quantum Workplace
      • Targeting: 
        • Send to all employees: All new hires are invited to participate in the survey
        • Limit who is invited based on demographics: Use the Include and Exclude fields to filter which employees are invited to participate in the survey

      Test a New Hire Survey Pre-Launch

      As an admin, test and preview a user's visibility into a survey's analytics to ensure users have the correct level of visibility into survey analytics. 

      New Hire Survey Analytics

      Once survey participants have completed their surveys and you have collected results, it's time to listen, understand, and act on what your new hires are saying.  

      The following articles are great starting points when viewing your survey analytics:

      • Survey Analytics: Reports: a guide to the reports and analysis tools i.e. filters, slices, comparisons, etc. available when viewing survey results
      • Survey Analytics: Smart Summary: easily view a contextual summary of the comments left by former employees
      • Trend Over Time: allows you to view results according to the month or quarter they were collected to identify how results change over time
      • Point-in-Time Demographics: when viewing a survey's analytics, users' demographic information reflects their demographics at the time the survey invite was delivered

      Best Practices

      The following resources are best practices to incorporate for a more optimized New Hire survey.

      See a complete list of resources related to New Hire and Exit survey best practices.