So you've received your survey results, now what? For many, an overview email is the simplest way to communicate results to a wide group of people, but doing it the right way can sometimes be tricky.
- Stay broad. Your results overview email should only relay common organizational trends. Save results specific to certain groups for team meetings.
- Avoid sharing only survey positives and omitting obvious organizational weaknesses in your basic memo. This may result in a loss of credibility and respect.
- Be timely. This communication should be sent out within a week of receiving your results.
Below is an example of a result overview emails for you to consider when writing yours.
To: All Employees
From : Top Leadership
Subject : Amp Up Awesome survey results are in!
Thanks again to those who participated in our 2016 survey!
Awesome Corp measured a whopping 93% participation rate, which is outstanding. Great job, team! This gives us the confidence that the overall results are an accurate representation of our organization.
As a leadership team we’ve met and been given a full briefing on the results. Here’s a quick summary of what we’ve learned.
Top 3 Items:
- I feel loyal to my immediate team or work group.
- I trust the leaders of this organization to set the right course.
- I believe this organization will be successful in the future.
Bottom 3 Items:
- I know how I fit into the organization’s future plans.
- I see professional growth and career development opportunities for myself.
- If I contribute to the organization’s success, I know I will be recognized.
We are in the process of reviewing the results and will be discussing steps to increase engagement. In the upcoming months, I will send out detailed information on our survey results and brainstormed action plans for improvement.
Joe Awesome, CEO