How to Write a Survey Results Overview Email

So you've received your survey results, now what? For many, an overview email is the simplest way to communicate results to a wide group of people, but doing it the right way can sometimes be tricky.

• Stay broad. Your results overview email should only relay common organizational trends. Save results specific to certain groups for team meetings.
• Avoid sharing only survey positives and omitting obvious organizational weaknesses in your basic memo. This may result in a loss of credibility and respect.
• Be timely. This communication should be sent out within a week of receiving your results.

Below is an example of a result overview emails for you to consider when writing yours.

To: All Employees 
From : Top Leadership 
Subject : Amp Up Awesome survey results are in!

Thanks again to those who participated in our employee survey!

Participation

Awesome Corp measured a whopping 93% participation rate, which is outstanding. Great job, team! This gives us the confidence that the overall results are an accurate representation of our organization.

Results

As a leadership team we’ve met and been given a full briefing on the results. Here’s a quick summary of what we’ve learned.

Top 3 Items:

• I feel loyal to my immediate team or work group.
• I trust the leaders of this organization to set the right course.
• I believe this organization will be successful in the future.

Bottom 3 Items:

• I know how I fit into the organization’s future plans.
• I see professional growth and career development opportunities for myself.
• If I contribute to the organization’s success, I know I will be recognized.

We are in the process of reviewing the results and will be discussing steps to increase engagement. In the upcoming months, I will send out detailed information on our survey results and brainstormed action plans for improvement.

Joe Awesome, CEO