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How to Establish Your HRIS Integration with ADP Workforce Now®

If your organization uses ADP Workforce Now® as your HRIS provider, you can easily integrate with Quantum Workplace so that your employee information updates automatically.

In this article:

 

Overview

Establishing an HRIS integration with ADP Workforce Now® allows your employee demographic information to automatically communicate with Quantum Workplace every 24 hours.

This ensures your employee data in Quantum Workplace is up to date and automated services, such as Exit or New Hire Surveys are launched at the most opportune time. 

To set up an HRIS integration with ADP Workforce Now®, you will need to have login access to Quantum Workplace as an administrator, and access to your organization's ADP Workforce Now® account. 

HRIS Integrations & SSO

If an organization already has an existing SSO. establishing an ADP Workforce Now® integration will not have an impact on users logging into Quantum Workplace.

If an organization does not have an SSO when establishing an ADP Workforce Now® integration, a new SSO is automatically created for the organization.

If you prefer to have an SSO enabled via ADP Workforce Now®, or to not have an SSO enabled at all, please contact your CIM/CSM.

How to Establish an HRIS Integration with ADP Workforce Now®

The following steps will be categorized into different sections for easier navigation and legibility but should be completed in chronological order. 

Getting Started

To establish the HRIS integration, begin by:

  1. Click and expand Administration in the left-hand navigation menu
  2. Click Integrations from the expanded menu 
  3. From the Integrations page, click the HRIS/HRMS card
  4. Click the ADP® card
  5. Click Start ADP Integration

Integration Setup via ADP Marketplace

Clicking Start ADP Integration navigates you to the Integration Setup process:

  1. Copy the Connection Code as highlighted in the image above (Note: Be sure to use the connection code from your org, not the sample one from this guide)
  2. Click Start Install Process- this will take you to the ADP Marketplace site to continue the setup 
  3. Log in to ADP Workforce Now®
  4. Once logged in, you'll see a page displaying the Quantum Workplace Data Connector- click the Try the free edition button
  5. On the checkout page, click Continue
    • There should be a total charge of $50.00
  6. On the following page, enter your connection code, from Step 1, into the Quantum Connection Code field

  7. Finally, agree to the Terms of Services before clicking Place Order

Integration Setup via Quantum Workplace

After placing the order on ADP's Marketplace, return to Quantum Workplace where you left off to finish the integration setup.

  1. On Step 2: Authorize Access, click Start Consent Process to give Quantum Workplace your consent to access your ADP Workforce Now® data
  2. On the following, Consent Request page, click Allow to permit your ADP Workforce Now® data to be imported to your organization's Quantum Workplace account
  3. On Step 3: Enable Your Integration, click Enable Integration

Now that the Integration is enabled, Quantum Workplace will process and configure the integration. Your CIM will request an employee data file from you as a reference.

At this point, your CIM can provide an estimate of when your integration will be finalized. 

Manage the HRIS/HRMS Integration

Once your CIM/CSM confirms that your integration is active, your organization's most current employee demographic information in ADP Workforce Now® will be imported to Quantum Workplace every 24 hours. 

Returning to the HRIS/HRMS Integrations page allows you to see a history of the integration. 

Each instance will have an Excel file with more information regarding employee data sent to Quantum Workplace. 

Data Fields

When synced, the following fields from ADP Workforce Now® will be read by the Quantum Workplace Data Connector:
  1. employeeId 
  2. firstName 
  3. lastName
  4. title
  5. username
  6. email
  7. managerEmployeeId
  8. ManagerName
  9. hireDate
  10. termDate
  11. Exit Type
  12. IsActive (active/terminated/leave/retired)
  13. Employee Status
  14. Status Reason
  15. EmailSecondary
  16. Date of Birth
  17. Gender
  18. Department