Engagement Survey Analytics: Engagement Levels Report

The Engagement Levels report, available for Engagement and Engagement Follow-Up surveys, provides macro engagement data at the organizational level. 

In this article: 

• Overview
• Requirements
• How Engagement Levels are Calculated

• Engagement Level Visibility Rules (Min-N)

• Grant Permissions
• Access the Engagement Levels Report
• Navigate the Engagement Levels Report
  • Engagement Level Migration Visualization

 

Overview

The Engagement Levels report, available for Engagement and Engagement Follow-Up surveys, provides macro engagement data at the organizational level. 

Admins can use this report to share organizational engagement data with relevant stakeholders and assess how engagement and behavior is impacted by Quantum Workplace usage.

Requirements 

• Available for Engagement and Engagement Follow-Up surveys that include at least three E9 Engagement Outcome questions
  
  • Of the included E9 questions, there must be one E9 question from each category: Work, Team, and Organization engagement
  • Survey questions must use a 6-point agreement scale, with or without the Not Applicable option
• Available to admins and survey-admins

How Engagement Levels are Calculated

Engagement Levels are calculated based on the survey participants' responses to the scaled E9 survey questions.

The survey must include a minimum of three E9 Engagement Outcome scaled questions. Of the three Outcome questions, there must be at least one question from each category: Work, Team, and Organization. 

Launching an Engagement survey using Quantum Workplace's Annual Engagement template automatically includes the necessary questions in the survey.

Learn more about Engagement Outcome questions and Quantum Workplace's Engagement Model.

Learn more about Engagement survey best practice questions.

View Engagement Outcome Questions

To view the Engagement Outcome questions used to calculate the Engagement Levels report: 

1. Click How are these engagement levels calculated?
2. View the list of calculated questions in the sidebar that appears

Engagement Level Visibility Rules (Min-N)

To view the Engagement Levels report and ensure confidentiality is upheld, one of two conditions must be met:

• To view percentages for all four engagement levels:
  
  
  
  The minimum response count, as configured in the Confidentiality step of the survey setup, must be met for each of the four engagement levels
  
  • E.g. if the minimum response is set to five, at least five survey participants must fall into each of the four engagement levels 
• To view percentages for Highly Engaged and Not Engaged levels:
  
  
  
  The minimum response count, as configured in the Confidentiality step of the survey setup, must be met for the Highly Engaged level and the sum of survey participants across Moderately, Barely, and Disengaged must also meet the minimum response count
  
  • E.g. if the minimum response is set to five, at least five survey participants must fall into the Highly Engaged level, and between the Moderately, Barely, and Disengaged levels there must be a minimum of five participants who fall into these three levels
  • This two-level view is limited to the organizational level
  • When comparing with other surveys, if one survey only qualifies for the two-level view, then all compared surveys display a consolidated two-level view

Grant Permissions

By default, admins can view the Engagement Levels report. 

Non-admin users can be granted permission to view the Engagement Levels report via the survey's Access Settings. 

To grant a user access to the Engagement Levels report:

1. Click and expand Analytics in the left-hand navigation menu 
2. Click Surveys & Pulses from the expanded menu
3. Click on the survey
4. Click Access Settings in the top-right 
5. Click and navigate to the Access Roles tab
6. Click an existing Role or click Add Role to create a new Role
7. Click and enable the Assign Access option corresponding to Reporting Access
8. For Date of Access and Time of Access, configure the start date and time respectively 
9. Click and enable Engagement Levels Report
10. Click Select Users corresponding to Manage Users in this Role to add and manage the users assigned to the role
11. Click Save

Learn more about Access Settings.

Access the Engagement Levels Report

The Engagement Levels report is available to admins, and users granted permission. 

To access the Engagement Levels report:

1. Click and expand Analytics in the left-hand navigation menu 
2. Click Surveys & Pulses
3. Click on the Engagement/Engagement Follow-Up Survey to navigate to the survey analytics
4. Click and expand the Reports tab
5. Click Engagement Levels

Navigate the Engagement Levels Report

To navigate the Engagement Levels report:

• A. Highly Engaged & Engagement Levels: Quickly see the percentage of Highly Engaged employees as well as the percentage of employees who fall into the other engagement levels
  • Click How are these engagement levels calculated? to view the Engagement Outcome questions used to measure employee engagement
• B. Engagement by Levels: View the percentage of employees across different engagement levels in an additional view

Engagement Level Migration Visualization

The interactable Engagement Level Migration Sankey chart visualizes how employee engagement changes over the course of the two selected surveys.

Requirements

• Neither survey can be set to the Anonymous confidentiality setting, learn more about survey confidentiality settings
  • Survey responses collected via a shareable link that didn't require an employee to log in are not reflected in the Migration Sankey visualization
• The previous survey, the survey in the left column of the Sankey chart, can not have been launched on the legacy platform

How to Use the Migration Sankey Visualization

To use and understand the Migration visualization, hover over an engagement level, e.g. Moderately Engaged, to highlight how many employees have moved into other engagement levels or continue to remain moderately engaged.

This visualization can help you quickly identify broad trends in employee engagement. 

Note: Only survey participants who completed both surveys are reflected in the migration data

 

If additional surveys are enabled via the Compare To function, click and expand the drop-down to select which survey to compare against.