Discover Single Sign-On (SSO)

In this article:

• Discover the Magic of SSO
• Why Your Company Will Appreciate SSO
• How SSO Streamlines Access to Quantum Workplace
  • Let's Walk Through an Example
• How to Enable SSO for Your Organization
• In Conclusion
• FAQs

 

Discover the Magic of Single Sign-On (SSO) ✨

Welcome to the world of Single Sign-On (SSO)! Imagine a login experience that’s as smooth as a perfectly brewed cup of coffee—no more juggling multiple passwords or struggling to remember that one tricky combination.

With SSO, your employees can quickly log in to Quantum Workplace using their existing organizational credentials, making their workday just a bit easier. 

Why Your Company Will Appreciate SSO 👏

• Simplified Login Experience
  • With SSO, employees can enjoy the convenience of accessing Quantum Workplace without the hassle of remembering yet another password.Think of it as having a master key for all the doors to their favorite resources—easy and efficient! 
• Increased Productivity
  • No one likes wasting time on forgotten passwords. With SSO, employees can jump right into their tasks without the logistical headaches of logging in repeatedly.
  • It’s like skipping the morning traffic on the way to work—everyone appreciates a more direct route! 
• Strengthened Security
  • SSO enhances security by centralizing authentication through a trusted identity provider. This means stronger password policies can be enforced, reducing the risks of weak, easily guessable passwords.
  • It’s like having a vigilant security guard at the entrance, making sure only the right people gain access. 
• Reduced IT Support Requests
  • By minimizing the password management burden, SSO allows your IT team to focus on more important projects instead of fielding constant password reset requests.
  • It’s a win-win—your tech-savvy team can tackle bigger challenges while employees enjoy a smoother login experience. 
• Streamlined Access to Applications 
  • With SSO, employees can seamlessly switch between applications without needing to log in every time.
  • Picture this: it’s like having an all-access pass to various events—no re-entries, just smooth sailing all the way! 
• Higher Employee Engagement 
  • When employees can access their tools quickly and easily, they’re more likely to be engaged and productive.
  • It’s that feeling you get when you find a shortcut to your favorite coffee shop—everything flows a little better after that. 

• Ensured Data Compliance
  • Worried about data privacy regulations? SSO helps enforce proper authentication and access controls, giving your organization peace of mind and ensuring you stay on top of compliance.
  • It’s like having a trusty alarm system that keeps everything secure. Ensured Data Compliance 

How SSO Streamlines Access to Quantum Workplace ⚡

Let’s walk through how SSO simplifies access, using the scenario of a manager receiving a notification about newly available Survey Analytics: 

A Step-by-Step Example: 

Notification Arrival: 

• Picture this: it’s Monday morning, and your manager receives an email notification indicating that new Survey Analytics are available for review. 

One-Click Access: 

• The manager clicks on the link in the email that takes them straight to the Survey Analytics section in Quantum Workplace. 

SSO Magic in Action: 

• If logged into their Identity Provider: 
  • Since they are already logged into their organizational Identity Provider (like Azure AD or Okta), they simply enter their username (if required) and voilà—no password required! They are instantly directed to the Survey Analytics without any additional hoops to jump through. 

• If not logged in: 
  • If the manager isn’t logged in, they are prompted to enter their credentials. However, they are still greeted with a familiar login screen and can quickly gain access once they input their details. 

Direct Access to Analytics: 

• Once logged in, the manager lands directly on the Survey Analytics page, ready to dive into the data without any distractions or extra clicks. It’s seamless—just like enjoying a beautifully brewed cup of coffee! 

Enhanced Decision-Making: 

• With easy access to their analytics, the manager can make informed decisions faster. This not only keeps them engaged but also boosts overall productivity across the team.

How to Enable SSO for Your Organization 🔓

So, are you ready to enhance your organization with SSO? Here’s how to set it up and start enjoying the benefits: 

1. Access Administration Settings: 
   1. Click and expand Administration in the left-hand navigation menu. 
   2. Click Integrations from the menu that follows. 
2.  Initiate the SSO Workflow: 
   1. Click on the Single Sign-On (SSO) card from the Integrations screen, and let’s get started! 
3.  Select Your Identity Provider: 
   1. Choose your Identity Provider from our list of favorites: 
      1. ADFS
      2. Microsoft EntraID
      3. Azure GovCloud
      4. Google
      5. Okta
      6. OneLogin

          

   2. If your provider isn’t listed, select Other, and we’ll help you coordinate the setup. 
4.  Upload Your Metadata: 
   1. Click Browse Files to upload your identity provider’s metadata file. 

1. Configure Your SSO Settings: 
   1. Specify the unique identifier for your organization’s SSO configuration. EmployeeID is a solid choice for consistency. 
2. Review and Activate: 
   1. Double-check your configuration, then click Activate SSO to complete the setup.

In Conclusion ⬇️

Integrating Single Sign-On (SSO) is a smart step toward enhancing the login experience for your employees. By simplifying access and boosting productivity, you’ll create a more efficient and engaged workplace.

Don’t hesitate to connect with your IT department today and unlock the many advantages of SSO—it’s time to make logging in a breeze! 💫

Single Sign-On (SSO) FAQs❓

Q: With shared computers, how does SSO benefit us?

A: SSO can actually simplify logins on shared devices. Instead of needing to remember separate usernames and passwords for Quantum Workplace, users log in using their existing company credentials (like their Microsoft or Google account). This reduces password fatigue and improves security—especially helpful when employees rotate across shared devices.

Q: I'm not sure I like the idea of using SSO. Why should we consider it?

A: We hear you! While it can feel like a significant change, SSO actually helps create a seamless and secure experience by allowing employees to log in with credentials they already use every day. This reduces the need to manage multiple passwords and lowers the risk of unauthorized access. Plus, IT teams often appreciate it because it gives them centralized control over login permissions.

Q: If we don’t use SSO in our day-to-day now, would turning it on for Quantum Workplace benefit us?

A: Yes—many organizations find that even if SSO isn’t broadly adopted across all tools, enabling it for Quantum Workplace increases adoption and reduces internal support requests. It’s easier for your users to access the platform, and admins gain more control over user authentication. Plus, it supports better compliance and security practices.

Q: Who do we contact internally if we have questions about SSO?

A: That typically depends on your organization’s setup. If your company has an IT or systems administrator, they’re usually the best resource for SSO questions or setup support. If you’re unsure who that is, your HR or operations team may be able to point you in the right direction.

If you're feeling stuck, you can always reach out to our Support team for assistance!