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Deactivate & Delete Performance Review Templates

As an admin, deactivate or delete a Performance Review template to restrict your organization from using the template. 

Last Updated: October 1, 2025

In this article:


Overview

As an admin, deactivate or delete a Performance Review template to restrict your organization from using the template. 

Additional Resources:

Requirements

  • Available to full admin users

Deactivate & Activate a Template

Deactivate a template to temporarily restrict new instances or cycles from using the template. Deactivate a template to make any edits.

Deactivating an in-use template does not affect any ongoing sessions. Templates can be deactivated and reactivated at any time.

To deactivate/activate a Performance Review template:

  1. Click and expand Administration in the left-hand navigation menu
  2. Click Reviews; click Templates
  3. Click on the template name to navigate to the template creator
  4. Click Deactivate or Finalize & Activate

How to Disable Individual Questions

Admins can also choose to disable questions on a Performance Review template instead of deactivating an entire template.

To disable a specific question:

  1.  Navigate to the template question and select ⋮
  2. Click Edit
  3. Toggle on the Stop Asking option
  4. Click Yes in the pop-up modal to disable the question

How to Hide Disabled Questions

By default, disabled questions are hidden to keep the template clean and easy to scan. 

  • Show/Hide Toggle: To view disabled questions, select the Show Disabled Questions option in the template editor.

  • Template Order is Maintained: When visible, disabled questions stay in their original order within the template (they are not moved to a separate section).

Hiding a question does not delete it—the question remains in the template and can be re-enabled at any time. This option helps reduce clutter, especially in templates that have been updated or iterated on over time.

Delete a Template

Delete a template to permanently remove a template from Quantum Workplace. Deactivate a template instead to temporarily restrict a template's usage.

💡 Need to edit a question? You can do so without breaking trending. Learn how here. 

To delete a Performance Review template:

  1. Click and expand Administration in the left-hand navigation menu
  2. Click Reviews; click Templates
  3. Click the template's corresponding Delete
  4. Click Delete Template in the confirmation modal