Assembly Email Guide
A comprehensive list of the most common emails sent out to Assembly users.
Last Updated: May 15, 2026
In this article:
- Overview
- Recognition & Celebrations
- Mentions
- Reply Activity
- Manager Updates
- Challenges
- Admin-Controlled Emails
Overview
Assembly sends a variety of emails to keep you informed about your activity on the platform. This guide covers the most common email types sent to users.
You can manage most email preferences directly in your settings, while some admin-controlled emails require your administrator to adjust notification preferences.
Recognition & celebrations
NOTE: birthday/anniversary/new hire emails are only sent if your organization has these features enabled.
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Frequency |
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You received recognition |
Sent whenever you receive recognition |
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Birthday & work anniversary celebrations |
Sent on your birthday (NOTE: you can opt out of this celebration), and your work anniversary |
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Recognition reminder email |
Sent to you when you haven’t given recognition in a while |
Mentions
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Frequency |
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Someone mentioned you in a post |
Sent to you whenever someone @ mentions you in a post |
Reply activity
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Frequency |
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Someone replied to your post |
Sent when someone replies to your post |
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Someone mentioned you in a reply |
Sent whenever someone @mentions you in a reply (including boosts) |
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Someone replied to a thread you follow |
Sent whenever someone replies to a post after you’ve already replied |
Manager updates
NOTE: there currently are no controls for these emails in the My Settings page
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Frequency |
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Your direct report(s) received recognition |
Sent to managers whenever their direct report(s) receive recognition |
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Upcoming direct report birthdays and work anniversaries |
Sent on the Wednesday of the week before your direct report(s)’ upcoming birthdays and/or work anniversaries |
Challenges
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Frequency |
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You’ve been added to a challenge/a challenge has launched |
Sent whenever a challenge you are a part of is launched, or when you are later added to an existing challenge |
Admin-controlled emails
These emails are currently managed at the admin level.
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Frequency |
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Allowance refresh |
This email is sent to every employee when their giving allowance refreshes on the first day of each month/quarter/year (depending on your organization’s allowance refresh frequency) |
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Allowance expiration |
Sent to every employee on the last Wednesday of each month/quarter/year (depending on your organization’s allowance refresh frequency) |
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Weekly top 5 (weekly top 5 recognition) |
Sent on Friday mornings |