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Admin Email Settings

Preview email notifications sent to employees about Recognition and Rewards. 

Last Updated: May 18, 2026

In this article:

Overview

Determine which emails your employees receive and customize the appearance of all Assembly emails with your company's branding. When you configure these settings, changes apply to all Organization-wide emails.

Customizing Email Branding

Change Your Email Logo

  1. Go to https://admin-app.joinassembly.com/settings/email-settings
  2. Click 'Choose logo'
  3. Upload your organization's logo or preferred image
  4. Click 'Save'

Change Your Primary Button Color

  1. Go to https://admin-app.joinassembly.com/settings/email-settings
  2. Click the color input
  3. Enter a hex color value or pick from the color palette
  4. Click 'Save'

Your logo and button color changes apply to all Assembly emails, not just the notifications below.

Key Notification Emails

[Screenshot: Email preview panel]

Welcome Email

Sent when employees are activated in Assembly:

Customize the welcome email:

  1. Go to https://admin-app.joinassembly.com/settings/email-settings
  2. Click 'Welcome email'
  3. Click 'Edit message'
  4. Update the subject, message body, and CTA text
  5. Click 'Save'
  6. To disable, toggle off (employees won't be notified they've been added)

Recognition Reminder

Sent to employees who haven't given recognition in the past week/two weeks/month depending on settings:

Change the frequency:

  1. Go to https://admin-app.joinassembly.com/settings/email-settings
  2. Click 'Recognition reminder'
  3. Next to 'Reminder frequency', select your desired frequency from the dropdown

Allowance Refresh

Sent when each employee's giving allowance resets:

  • Monthly: First day of each month
  • Quarterly: First day of each quarter
  • Yearly: January 1

Allowance Expiration

Sent on the last Wednesday of each month/quarter/year (two weeks before December end):

This email has the highest engagement rate for encouraging recognition participation.

Weekly Highlights

Sent every Friday to all employees with a summary of top posts and personalized recommendations:

Frequently Asked Questions

Will employees see my custom logo in all emails?
Yes. Your logo and button color apply to all Assembly emails, including recognition reminders, announcements, and challenge notifications.

Can I customize emails for individual departments?
These settings apply organization-wide. For more granular control, you'd need to manage those aspects through your HRIS or manually.

Can employees disable these emails?
Most Assembly emails can be managed by employees from their My Settings/Notifications page. Some admin-controlled emails (like these) require admin adjustment.